Rental Information
Rental space at City Hall may be booked for a day, evening or weekend. Information below includes:
- procedures for booking a room,
- rates for facilities,
- special events,
- parking information,
- catering,
- and cancellation policy.
Booking a Room
The procedures for booking a room are as follows:
- Confirm the availability of the room with the Coordinator, Customer Service, by email or telephone (604-247-4614).
- Download the
rentals terms and conditions form, complete it, and return it for processing. - Familiarize attendees with booking terms and conditions by downloading the
parking information.
Rates for Facilities
Below is a summary of the rental offerings at City Hall.
Single Room Rates - Seating capacity of 20-24 people
| Length of Meeting | Regular Rate | Non-Profit Rate |
|---|---|---|
| Half Day | $180.00 | $125.00 |
| Full Day | $240.00 | $160.00 |
Example of a single room standard setup.
Double Room Rates - Seating capacity of 25-70 people
| Length of Meeting | Regular Rate | Non-Profit Rate |
|---|---|---|
| Half Day | $360.00 | $250.00 |
| Full Day | $480.00 | $325.00 |
Example of a double room standard setup.
Example of a double room classroom setup.
Example of a double room theatre setup.
Council Chambers Rates - Seating capacity of approximately 140 people
| Length of Meeting | Regular Rate | Non-Profit Rate |
|---|---|---|
| Half Day | $600.00 | N/A |
| Full Day | $800.00 | N/A |
Floor plan of Council Chambers.
Special Events
Fees for corporate and private special events for over 150 attendees will be approved on an individual basis by the Customer Service Coordinator. Social events include set up and take down, use of the Galleria and Atrium, security and janitorial needs. A $500.00 deposit is required at the time of booking. Final payment must be received a minimum of 60 days prior to the rental date. Rates are for rentals to a maximum of six hours. Requests for other equipment can be arranged for an additional cost.
Applicable taxes to be added to all rates and a cancellation fee will apply to any cancelled bookings. Additional rates for appropriate staffing may apply.
Parking Information
Richmond City Hall offers on site complimentary visitor parking for 2 hours, 8:15 am to 5:00 pm, Monday to Friday. If your event will exceed the maximum two hours parking, alternate parking is available.
- 2nd Floor Library Cultural Centre Parkade
- South of Clement Track (aka Minoru Track)
- Brighouse Park (paid parking)
PDF summarizing alternate parking options
Catering
The Butler Did It Caterers are onsite at City Hall, used exclusively, and provide a wide range of food services. If you require catering, please contact The Butler Did it Caterers directly.
Fax: 604-276-4048 or 604-739-3686
Email: corporate@butlerdiditcatering.com or info@butlerdiditcatering.com
Web: www.butlerdiditcatering.com
Cancellation Policy
Notice of cancellation must be in writing and the following charges will apply:
- 30 days or more prior to the booking: 25% of total charge
- Less than 30 days prior to the booking: 50% of total charge
- Less than 48 hours prior to the meeting: 100% of total charge
